Help Center
Outlook FAQs (Microsoft 365)
Find answers to the most common questions about using email signatures with Microsoft Outlook and Microsoft 365. This section covers setup instructions, troubleshooting tips, sync behaviour, and how signatures work across devices — ensuring a smooth user and administrator experience.
- How to assign email signatures for shared mailboxes and alias emails
- Recipient email rules
- How to Enable Recipient-Based Email Signatures
- How to turn off the email signature when sending a meeting invitation
- Why Are My Azure AD (Entra ID) or Microsoft 365 Profile Photos Not Synced to the Xink Admin Portal?
- How to share email signatures
- Why does the New email signature only shows when I click the Xink 365 add-in?
- Line added when switching sender or selecting optional email signatures
- Xink Add-in requirement for Outlook for Mac
- Xink Add-In Error: Unauthorized. Make sure you are using Xink from a mailbox that has been associated with your Xink Account.